EVERYTHING YOU NEED TO KNOW ABOUT SHARING THE NEWS
WHAT TO DO FIRST
One thing we know for certain about life is that there are no guarantees and all sorts of unpredictable things can roll into our laps. While no couple ever goes into wedding planning thinking things will change, sometimes things just come up. Sometimes that unpredictability means you’ll have to postpone your wedding.
There are lots of reasons that might lead to postponing your wedding being the right decision for you. It could be a family emergency requiring your immediate attention. Some of the time, these things aren’t even happening so last minute. It could be a wildfire closing down your venue, or a global pandemic – insert COVID-19 here – that could impact international travel. This would impact everything from your guest attendance, venue, and wedding date.
What should you do if this is happening to you? The most reasonable thing is to tell your guests as soon as you know something has to be done. If you know you will be postponing, you owe it to your guests to tell them right away. Send them an email to get the information going.
FIRST, CHAT WITH THE VIPS
Reach out to your families and wedding party as soon as you know your date will change. Talking with the most important people first about their schedules and what dates work for them ensure as many important guests can make it as possible. Keep in mind that with a change in date might mean a change in wedding party lineup. Speak first with the person footing the wedding bill so they are available for the wedding. From there, call other immediate relatives and bridesmaids/groomsmen to share the news and to keep them involved in the decision-making process.
TELL YOUR GUESTS
Whether you’re passing out this information months or weeks before the wedding date, telling guests as soon as you know you are rescheduling is important to make sure as many of them can attend the new date as possible. When you share with them that things are changing (or TBD) feel free to keep things as brief or detailed as you like. If you feel the need to explain more, you can let them know that unforeseen circumstances or unpredictable events have caused the change. Things like “unanticipated damage after a forest fire” or “a family emergency” can work, but there’s no need to go into too much more information than that. Those who really need to know will already be in the loop.
In unprecedented circumstances like today’s coronavirus outbreak, we suggest giving some background as to how you are making decisions. Supply your family links to the most up to date coronavirus information regarding travel bans, people at risk, etc. Stress that you care about the safety of your guests and with everything that is happening in the world, you decided to postpone your wedding. Also stay positive with a little line about how you hope that everyone can celebrate with you on TBD date.
An optional touch is to send a Change the Date Card!
UPDATE YOUR WEBSITE
More than anything, your guests want to be kept up to date on how things are shaking out. Be sure to put a note on your wedding website about the change of plans. Keep the website updated and keep your guests informed. As rearrangements are made, they will definitely appreciate the extra effort and direction from you.
If your wedding is being postponed by events outside of your control, it’s reasonable to feel a little lost.Try to keep calm. Since this is out of your control, it’s not worth making yourself nuts. Everything will be OK. Your vendors care so much about giving you your perfect wedding day, it’s crazy. They are so invested in you and will do whatever they can to make your wedding happen just the way you want it to on another day.
In these trying times, it’s important to remember the main goal: At the end of the day, you’ll be marrying your best friend with your family and friends by your side. As terrible as the situation is, remember that it’s more important to celebrate when your loved ones feel safe and happy. When you get to the point where you can celebrate with everyone, it’ll make all you’ve gone through so much better.
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